Apply to Be an Officer

SHRM at SJSU Officer Application

Currently accepting applications for Spring 2020

Applications for Spring 2020 are open on October 28, 2019 until November 7, 2019 @11:59pm


Would you like to make the most of your college experience? Have you thought about making a difference with SHRM at SJSU? Does growing your professional network and connecting with like-minded individuals interest you?  If you answered yes to all of those questions, you are ready to APPLY TO BECOME A SHRM OFFICER!

All officers must be matriculated, currently enrolled students at San Jose State University.


SHRM at SJSU 2019 OFFICER JOB DESCRIPTIONS

Chapter President

  • Maintain and develop organizational culture, values, diversity and reputation within the student organization, university, faculty and staff, National SHRM and NCHRA

  • Generate and update the chapter mission statement and annual goals/objectives

  • Prepare succession planning each semester by facilitating the overall process of interviewing and selecting new Officers with the Executive Vice President

  • Updates/creates onboarding documents and trains all officers with assistance of the Executive Vice President

  • Ensure SHRM at SJSU operates smoothly as the Program Manager- evaluates, advises, plans, organize workshops and events with all officers

  • Lead and coordinate all officer meetings throughout the semester

  • Work with VP of Finance to maintain funds and budgets by providing timely and accurate analysis of budgets

  • Arrange and organize the HRM department Banquet and SHRM Case Competition

  • Set budgets with the VP of Finance for all monetary needs, establish and maintain relationships with sponsorship’s & donors

  • Complete the Merit Workbook (as part of the Executive Board)

  • Book classrooms for meetings, events and rush week tabling for the next semester

Requirements:

  • San Jose State University currently enrolled student

  • Experience as a previous SHRM at SJSU Officer

  • Must maintain at least a 2.00 GPA (both term and cumulative), taking at least 6.0 units as an undergraduate student OR 3.0 units as a credential/graduate student and have a maximum of 150 semester units

  • Complete the Alcohol Awareness and Sexual Harassment seminar in the Fall semester

  • Strong leadership, teamwork, communication proficiency, project management, problem solving skills

  • Active SHRM at SJSU Member


Executive Vice President

  • Acting as stand-in President if current President is unable to serve

  • Assist the President of the chapter mission statement, annual goals/objectives, and on-boarding of all officers

  • Primary contact between NCHRA and the SHRM Chapter

  • Coordinates the Buddy Program- matching officers to their respective SHRM at SJSU member buddies based on shared interests and career goals, as well as coordinates Buddy social events

  • Assist with the President, VP of Careers, and VP of Events to identify potential developmental workshops and member events

  • Arrange and organize the HRM Department Banquet and SHRM Case Competition with the President

  • Complete the Merit Workbook (as part of the Executive Board).

  • Oversee, assisting, and mentoring other officers in their duties as needed  

  • Book classrooms for meetings and rush week tabling for the next semester with the President

  • Prepare succession planning for the semester with the President and assisting in facilitating the overall process of interviewing and selecting new Officers

Requirements:

  • San Jose State University currently enrolled student

  • Active SHRM at SJSU Member

  • Experience as a previous SHRM at SJSU Officer

  • Strong leadership, teamwork, communication proficiency, project management, problem solving skills

  • Familiar with G-Suite

Vice President of Finance

  • Maintains SHRM at SJSU finances and budgets, ensuring timely and accurate budget analysis and financial review for officer team

  • Review, documents and issue all income, expenses and reimbursement of payment checks for approved expenses through a record-keeping system and provides receipts to individuals or organizations

  • Identify and implement at least two fundraising opportunities/events for the semester

  • Coordinates with Vice President of Membership to follow up with membership dues and makes payments and deposits into SHRM’s A.S. account at every two weeks

  • Coordinate with the President and other to determine monetary needs for the semester/year

  • Complete and submit A.S. Funding Request(s) with SJSU

  • Establish and manage relationships with sponsors as well as research additional grants of funds available to student groups other than A.S. & LCoB funding and deposit donations to the Tower Foundation

  • Assist in restocking inventory with the VP of Operations

Requirements:

  • San Jose State University currently enrolled student

  • Must maintain at least a 2.00 GPA (both term and cumulative), taking at least 6.0 units as an undergraduate student OR 3.0 as a credential/graduate student and have a maximum of 150 semester units

  • Active SHRM at SJSU Member

  • Familiar with G-Suite— Sheets & Excel, Budgeting, Financial Statements


Vice President of Operations

  • Record meeting minutes during officer meetings and send officers a summary of the meeting

  • Create an attendance spreadsheet list for officer meetings and sign-in sheet for events

  • Lead event set-up including the purchase and transportation of food, drinks, and other necessities.

  • Coordinate graduation ceremony stoles through a vendor and distribute to members for the semester

  • Document, track, and update inventory through a record-keeping system for the storage room

  • Preparing, ordering and authorizing member shirts and replenish supplies with VP of Finance

  • Assist VP of Careers for Company Tour RSVP and Carpooling

  • Provides all parking logistics for professional guests

  • Coordinates thank you letters and gifts to all professionals- company tours, networking events, and workshops

Requirements:

  • San Jose State University currently enrolled student

  • Active SHRM at SJSU Member

  • Familiar with G-Suite

Vice President of Membership

  • Organize recruitment table scheduling during rush week by coordinating classroom presentations, promoting on 7th st and the BBC courtyard

  • Organize Kick-Off event by coordinating with VP of Operations in materials needed 

  • Responsible for recruiting new members and ensuring diversity

  • Design and update membership packages and applications

  • Collaborate with Director of Affairs to create recruitment brochures, flyers, and updating the semester scrapbook

  • Maintain accurate data and up to date records of past, current, and prospective member information

  • Promoting National Membership and benefits of SHRM

  • Follow up with students regarding incomplete application forms and membership dues. 

  • Coordinates with the VP of Finance in processing and submitting membership dues

  • Check the SHRM Mailbox at least once a week during and after rush week

  • Update SHRM at SJSU mailing list every other day for the first two weeks of operation

  • Record member’s accrued points as part of the point system

  • Creating/updating semester book for tabling and farewell events with VP of Communications

  • Organize prizes for members who have the most points at the end of the semester 

Requirements:

  • San Jose State University currently enrolled student

  • Active SHRM at SJSU Member

  • Familiar with G-Suite, MailChimp


Vice President of Careers

  • Lead organizer for developmental workshops including but not limited to the Resume Blast and Mock Interview

  • Responsible for communicating new job, internship and scholarship opportunities from professors, companies, and professional organizations to members

  • Lead contact of arrangements for guests including speakers and HR professionals through email

  • Provide a confirmation email to all volunteering professionals/speakers with date, time, topic of event, directions to campus, and e-permit for parking with VP of Operations

  • Coordinate company tours for SHRM at SJSU members in order for members to have the opportunity to see what career opportunities exist and what a typical working day looks like

  • Develop relationships with professionals and companies in order to expose our members to a large group of professionals and organizations

Requirements:

  • San Jose State University currently enrolled student

  • Active SHRM at SJSU Member

  • Familiar with G-Suite

Vice President of Communications

  • Act as the Public Relations coordinator of workshops, events and other information to members via flyers and social media

  • Manage HR classroom announcements for rush week and throughout the semester

  • Post and update flyers on various social media websites (Instagram, LinkedIn, Facebook)

  • Answer any questions regarding upcoming events from members via social media

  • Assist Director of Affairs with the monthly newsletter

  • Reach out to officers for short descriptions of events that they are in charge of to be posted on the SHRM at SJSU social media pages (Instagram, Facebook, LinkedIn) 

  • Serve as the photographer to capture SHRM at SJSU memories

  • Engage members frequently through social media with event reminders and relevant HR content 


Requirements:

  • San Jose State University currently enrolled student

  • Active SHRM at SJSU Member

  • Familiar with Social Media- Facebook, LinkedIn, Instagram and, Photo Editing tools- Canva, G-Suite


Vice President of Events

  • Schedule at least two social events for members each semester and coordinate with other LCoB organizations to develop additional social opportunities

  • Collaborate with the VP of Communications to create and distribute flyers for all social events and schedule email reminders to send out to officers and members

  • Organize and schedule at least 3 volunteering events for members to participate in each semester

  • Plan social and professional events, involving casual networking mixers with other student organizations

  • Attend and assist organizing the Business Olympics during Spring semester and represent the SHRM at SJSU organization at Business Olympics meetings

  • Write brief descriptions of volunteering events and socials for the monthly newsletter and send to VP of Communications

Requirements:

  • San Jose State University currently enrolled student

  • Active SHRM at SJSU Member

  • Familiar with G-Suite

Vice President of Mentorship

  • Act as liaison and coordinate the mentorship program with the National SHRM and NCHRA

  • Match mentors to their respective mentees based on shared interests and career goals

  • Host at least 1 in-person event for mentors and mentees to get together with VP of Events

  • Responsible for recruiting all qualified mentors and mentees to the program

  • Meet and communicate with mentors and mentees on a regular basis to make sure program objectives are met

  • Update and distribute mentorship application to members

  • Write brief descriptions of any Mentorship Program events for the monthly newsletter and send to VP of Communications

  • Networking enthusiast: creating a networking social event with professionals and members other than the mentorship program with the VP of Events

Requirements:

  • San Jose State University currently enrolled student

  • Active SHRM at SJSU Member

  • Familiar with G-Suite


Director of Affairs

  • Assisting the VP of Careers and VP of Events of developmental workshops, volunteering events and member socials

  • Identify potential collaboration events with LCoB’s clubs with the VP of Events

  • Creates a member feedback surveys at the middle and end of the semester

  • Create a monthly newsletter to share with members about past and upcoming events

  • Update club website accordingly

Requirements:

  • San Jose State University currently enrolled student

  • Active SHRM at SJSU Member

  • Familiar with G-Suite

Director of Involvement

  • Assisting the VP of Membership and VP of Communication with rush week: announcements, tabling, organizing other officers schedules, recruiting members, marketing and advertising SHRM at SJSU

  • Identify SJSU student involvement awards and guidelines

  • Recruits SHRM members for the Involvement Committee and facilities committee meetings

  • Helps create an inclusive and fun culture within SHRM@SJSU by implementing meaningful opportunities for members to interact

  • Works closely with SHRM officers to design and execute chapter-wide member engagement experiences

  • Performs other duties as assigned by the board

Requirements:

  • San Jose State University currently enrolled student

  • Active SHRM at SJSU Member

  • Familiar with G-Suite


IMPORTANT:

Officers are also subject to abiding by a Code of Conduct and a minimum level of attendance. Please review the current terms and conditions prior to applying for an officer position.